TGS Commons Reservations

TGS Commons may be reserved by TGS-affiliated graduate student and postdoctoral organizations engaging in University-related meetings and/or events. The meeting and/or event must be intended for TGS students and/or postdoctoral scholars.

Reservations may only be requested for the current quarter. Forms that include dates outside the current quarter may be denied. Forms must be submitted at least one week prior to the event.

Requester Name Requester Name First Last
Requester Email
Requester Phone Requester Phone - ### - ### ####
Requester Student/Employee ID
I understand TGS staff cannot assist on the day of the event. Please visit the space in advance to confirm your Wildcard access. If you do not have access, email tgs@northwestern.edu before your event date. On the day of your event, contact Facilities at 847-491-5201 for assistance.

I understand TGS staff cannot assist on the day of the event. Please visit the space in advance to confirm your Wildcard access. If you do not have access, email tgs@northwestern.edu before your event date. On the day of your event, contact Facilities at 847-491-5201 for assistance. Yes, I understand.
Head Count (Maximum 75 people)
Organization/Department Name
Event Name
Event Date Event Date / MM / DD YYYY
Event Start Time (including set-up) Event Start Time (including set-up) : HH MM AM/PM
Event End Time (including clean-up) Event End Time (including clean-up) : HH MM AM/PM
Is this a repeating event? If yes, please list the dates you’d like it to repeat. All repeating events must have the same title, organization/department, start and end times, and contact person. If not, please submit a new form. (Note: Events may only be scheduled one quarter at a time. A new request is required for each quarter.)
Chartstring
(The chartstring will be charged only if the space isn’t cleaned and Facilities must be contacted.)
Please provide the name, phone number, and email of one additional person who will also be responsible for clean-up.
Will you be serving food at this event?

Will you be serving food at this event? Yes No
Consumption of alcohol in TGS Commons is strictly prohibited without the express consent of The Graduate School and paperwork in accordance with the University Liquor Policy. Alcohol may only be served by licensed bartenders hired by a Northwestern preferred vendor.
Will there be alcohol at this event?

Will there be alcohol at this event? Yes No
Is your vendor a Northwestern preferred vendor?

Is your vendor a Northwestern preferred vendor? Yes No
Vendor
Vendor Contact’s Name:
Vendor Phone:
Please confirm licensed bartenders will be serving alcoholic beverages at this event.

Please confirm licensed bartenders will be serving alcoholic beverages at this event. Yes, I confirm licensed bartenders will be serving alcoholic beverages at this event.
Provide a detailed description of the event below. Include how this event serves/supports TGS students and/or postdocs at Northwestern:
Will you be moving furniture or bringing additional equipment for your event (e.g., tables/chairs)?

Will you be moving furniture or bringing additional equipment for your event (e.g., tables/chairs)? Yes No
If you are moving furniture or bringing additional equipment, please provide a detailed description of what furniture will be moved and what additional equipment will be used. You can find a layout of the space here.
TGS Commons Rules and Regulations for Reserved Events

You can download a PDF version of the Rules and Regulations for future reference here.

• TGS Commons may be reserved by TGS-affiliated graduate student and postdoctoral organizations for University-related meetings and/or events. The meeting and/or event must be intended for TGS students and/or postdoctoral fellows.

• When reserving TGS Commons, you will be asked to provide contact information for one additional individual who will help with clean-up. (Please note that vendors are not responsible for clean-up.)
A chartstring is also required in case Facilities services are needed after your event. Chartstrings will only be used if the space is not left in proper condition.

• The room is accessible by Wildcard scanner. Please visit the space in advance to confirm your Wildcard access. If you do not have access, email tgs@northwestern.edu before your event date. On the day of your event, contact Facilities for assistance.

• All doors must be securely closed before and after the event. If the door remains open during the event, it must be monitored.

• Food and drink are allowed during your event. Please ensure that all food, napkins, utensils, plates, cups, etc. are properly disposed of before leaving TGS Commons.

• Alcohol is only allowed with reservations and permission from TGS, as well as confirmation from the group that the University Liquor Policy will be followed. Alcohol may only be served by licensed bartenders hired by a Northwestern preferred vendor.

• Please leave the room in the same clean condition you found it. Please clean all surfaces that have been used for eating and/or food preparation.

• If the garbage and/or recycling cans are full, contact Facilities at 847.491.5201 and ask that the bins be emptied after your event.

• If you move the furniture, please return it to its original location before you leave.

• If any furniture or equipment is damaged during your event, The Graduate School must be notified immediately via email at tgs@northwestern.edu.

• The Graduate School is not responsible for lost or stolen items.

• Reservations are subject to change at the discretion of The Graduate School. TGS-sponsored events may be given priority when needed.

• Reservations are non-transferable; only the organization listed on the TGS Commons Reservation Form may host an event in TGS Commons during the requested time. If you need to cancel or reschedule your reservation for any reason, please notify The Graduate School at tgs@northwestern.edu.

• Failure to follow these policies may result in not being able to reserve TGS Commons in the future.
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TGS Commons Reservations

TGS Commons Reservations

Consumption of alcohol in TGS Commons is strictly prohibited without the express consent of The Graduate School and paperwork in accordance with the University Liquor Policy. Alcohol may only be served by licensed bartenders hired by a Northwestern preferred vendor.

TGS Commons Rules and Regulations for Reserved Events